Wedding Ceremony Checklist Essential Items Not to Forget for Couples

Wedding Ceremony Checklist Essential Items Not to Forget for Couples

A successful wedding day is the product of meticulous preparation. This checklist covers essential items for the ceremony, reception, photography, AV, and emergency needs.

• Customize by ceremony type (traditional Thai, secular, mixed) and event scale (small/medium/large).
• Assign responsibilities so every item has an owner.
• Rehearse 1–2 times before the wedding day and reconfirm 72 hours out.
• Distribute copies to venue staff, photographer, florist, emcee, and planner.

• Dowry tray / Sinsod tray (if applicable), covered and labeled
• Garlands (extra 2–3) and garland accessories
• Holy water bowl/ritual water bowls, flower trays, clean hand towels
• Sai Sin (sacred thread) or ceremonial cord, scissors, tape
• Incense, candles, matches or a safe lighter, and holders
• Ceremony script / chant books (copies for couple, emcee, officiant)
• Handkerchiefs for couple and blessing givers
• Chair covers / ceremonial rugs if needed by the venue

• Offering trays for elders, flowers/garlands for giving
• Tokens or return gifts (if applicable) with envelopes or labels
• Small tea set or ritual cups if that is part of the ceremony

• Guest list and seating plan
• Full timeline distributed to all major vendors
• Marriage registration forms if registering same-day
• Signed vendor agreements and receipts
• Permits for public spaces (if required)
• Emergency contact list (planner, venue manager, photographer, catering, local emergency services)

• Wireless/wired microphones + spare batteries
• Speakers, amplifier, mixer, and all necessary cables
• Stage lighting and dimmers; coordinate gels and color temperature with photographer
• Camera tripod / assistant for key ceremony shots
• Backup batteries and charging cables for photography team

• Ceremony backdrop / arch + weights/fasteners (wind-proofing for beachfront venues)
• Table linens, ribbons, signage, place cards
• Candles / lanterns with safe bases
• Cable management tape to avoid trip hazards

• First aid kit (plasters, antiseptic, pain relief)
• Sewing kit (needles, threads), scissors, double-sided tape
• Spare outfit pieces, stain-remover wipes, garment clips
• Portable fans, cooling towels, bottled water (outdoor events)
• Umbrellas, power banks, multi-charging cables
• Dry shampoo, hair spray, waterproof makeup spray
• Snacks & bottled water for vendors and couple

• Guest book and pens (spares)
• Directional signage and table seating charts
• Accessible seating and pathways for elderly/disabled guests
• Trash receptacles and restroom supplies

• Labeled boxes or crates for trays and decor
• Ropes/straps and a dolly or cart for heavy items
• Labels and inventory sheets for easy setup by venue staff

• 6–8 weeks out: Finalize items list, reserve vendors, request permits.
• 2–4 weeks out: Confirm guest count, finalize seating and print signage.
• 1 week out: Inventory all items, rehearse, confirm logistics.
• 72 hours out: Reconfirm deliveries and emergency kit readiness.
• Wedding morning: Final walk-through, hand-off responsibilities, AV check one hour prior.

• Couple: Safeguard personal items (rings, documents, outfits).
• Planner/Emcee: Manage schedule and vendor coordination.
• Catering: Food service timing and staff.
• Photographer/Video: Shot list and timing for ceremony highlights.
• Florist/Decor: Install and secure decor before ceremony start.
• On-site emergency lead: Manage the survival kit and instant fixes.

• “Do not disturb / Ceremony in progress” signs.
• An emergency script for emcee in case of delays or weather.
• Emergency contact list attached to the kit box.
• Spare fuses, extension cords, and cable ties.